Custom Back-Office Systems

Automation Without Dehumanization.

Custom systems built around how your business actually runs. Your clients keep the human touch. You get hours back every week.

Request a Build Human-First Policy

What You Get

How We Free Up Your Time

Your business should run better without losing what makes it yours. That's the whole point of what we build.

Origin Build

Build

We design and build your system from scratch. Scoped to your actual processes, your tools, your way of working. Not a template. This is the one-time build that gets you live.

Continuum Care

Maintain

Daily health checks, same-day fixes when something breaks, and everything kept current so your system just runs. You stop watching it. We don't. This is the monthly partnership.

Workflow Elevation

Improve

Want to change or add to a live system later? We scope the change, quote it upfront, and show you every dollar before you approve a thing.

The Process

From First Call to Live System

Discovery

One call to understand your business. What you do, what's eating your time, what could run on its own. No prep on your end.

Walkthrough

You show us how your operation actually runs. Record a quick Loom on your own time or screen-share on a call. One sitting, no homework.

Build

We send a proposal with your price - based on what the automation saves your business per month. You see the number before committing to anything. Deposit lands, agreement's signed, then we build.

Delivery

We test everything, walk you through how it works, and hand it off live with full documentation. It's yours.

Then, if you want us to stay Continuum Care keeps your live system monitored, maintained, and reported on every month. Optional, never required.

Pricing

Your price comes from what it saves you.

See how it works

We look at what's being done by hand right now, figure out what that costs per month, and charge twice that. After two months the build's paid off. Everything after that is yours.

Example

An HVAC company's dispatcher spends 44 hours a month moving job notes into the CRM and sending invoices. At $22/hr that's $968 a month. Build price: $1,936. Two months of savings, paid once. After that the system runs and the savings keep going.

What We've Built

Real Systems. Running.

Full case study

Production automation built for Chris Buys Houses, a real estate wholesaling operation. Two CRMs kept aligned in both directions, every single day. Nobody touches it.

Sold Status, Synced Both Ways

When a property sells, both systems know within the day. No more deals showing active in one CRM and sold in the other. The team stopped chasing stale records entirely.

3 workflowsDataSiftGoHighLevel

Every Call, Logged Automatically

Call outcomes, attempts, and texts from the dialer write straight back to the source records in real time. The hours of daily manual entry between platforms went to zero.

2 workflowsGoHighLevelDataSift

A Database That Organizes Itself

Every morning, the hottest properties get tagged by priority and the platform clutter gets cleaned out. The team opens the CRM to lists already worth working.

4 workflowsDataSift

One Place to See It All

Every system reports to a single alert hub. If anything ever hiccups, we know before the client does. Built-in retry logic means most issues fix themselves.

3 workflowsSlackSheets

0Workflows Built

2-WayCRM Sync

0Tools Connected

DailyAutomated Runs

Early Stage

Zeitra is new. The systems aren't.

Twelve production workflows built for one client so far. What you get right now is the founder building your system personally, start to finish. No account managers, no ticket queues, no handoffs. As we grow, that changes. The quality of work won't. The direct access will.

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