Custom Back-Office Systems
Automation Without Dehumanization.
Custom systems built around how your business actually runs. Your clients keep the human touch. You get hours back every week.
What You Get
How We Free Up Your Time
Your business should run better without losing what makes it yours. That's the whole point of what we build.
Origin Build
Build
We design and build your system from scratch. Scoped to your actual processes, your tools, your way of working. Not a template. This is the one-time build that gets you live.
Systems Work
Set Up Right
The software you already pay for, configured the way it should've been from day one. Pipelines built properly, duplicate records cleaned out, data moved between platforms without loss.
Continuum Care
Maintain
Daily health checks, same-day fixes when something breaks, and everything kept current so your system just runs. You stop watching it. We don't. This is the monthly partnership.
Workflow Elevation
Improve
Want to change or add to a live system later? We scope the change, quote it upfront, and show you every dollar before you approve a thing.
The Process
From First Call to Live System
Discovery
One call to understand your business. What you do, what's eating your time, what could run on its own. No prep on your end.
Walkthrough
You show us how your operation actually runs. Record a quick Loom on your own time or screen-share on a call. One sitting, no homework.
Build
We send a proposal with your price - based on what the system saves or recovers for your business each month. You see and approve those numbers before any price comes up. Deposit lands, agreement's signed, then we build.
Delivery
We test everything, walk you through how it works, and hand it off live with full documentation. It's yours.
Pricing
Your price comes from what it saves you.
See how it worksWe look at what's being done by hand right now, figure out what that costs per month, and charge twice that. After two months the build's paid off. Everything after that is yours. Same logic when the cost is leads slipping away instead of hours: we put a monthly number on the missed calls and dead follow-ups, cut it in half to keep the math honest, and price from what's left. Software setup and cleanup works differently - no monthly number to measure, so the price comes from the exact scope we count together on a screen share.
Example
An HVAC company's dispatcher spends 44 hours a month moving job notes into the CRM and sending invoices. At $22/hr that's $968 a month. Build price: $1,936. Two months of savings, paid once. After that the system runs and the savings keep going.
What We've Built
Real Systems. Running.
Full case studyProduction automation built for Chris Buys Houses, a real estate wholesaling operation. Two CRMs kept aligned in both directions, every single day. Nobody touches it.
Sold Status, Synced Both Ways
When a property sells, both systems know within the day. No more deals showing active in one CRM and sold in the other. The team stopped chasing stale records entirely.
Every Call, Logged Automatically
Call outcomes, attempts, and texts from the dialer write straight back to the source records in real time. The hours of daily manual entry between platforms went to zero.
A Database That Organizes Itself
Every morning, the hottest properties get tagged by priority and the platform clutter gets cleaned out. The team opens the CRM to lists already worth working.
One Place to See It All
Every system reports to a single alert hub. If anything ever hiccups, we know before the client does. Built-in retry logic means most issues fix themselves.
Early Stage
Zeitra is new. The systems aren't.
I'm Joseph. I founded Zeitra and right now I run all of it. Twelve production workflows built for one client so far, and every system that ships gets designed, built, and maintained by me personally. No account managers, no ticket queues, no handoffs.
As Zeitra grows, that changes. The quality of work won't. The direct access is what you get for being early.