What You'd Pay, and Why.

First

We map out the work

On the discovery call you walk us through what's being done by hand, who handles it, and how often. We pull the going rate for that kind of role in your area from current labor data.

Then

We put a monthly number on it

Hours per month times the hourly rate. That's what the work costs your business every month right now. You see that number before any price comes up.

That's it

Your build price is twice that

Two months of savings is what you pay. After that the savings keep running with no one touching it. If the build is more involved, there's a small adjustment on top. Minimum is $250.

Cleaning Company

Appointment reminders

Front desk spends about 8 hours a month texting clients the day before each job. At $19/hr, that's $152 a month of admin time on one repetitive task.

HVAC Company

Post-job data entry

A dispatcher moves job notes into the CRM, creates invoices, and emails customers after every service call. 44 hours a month of that. At $22/hr, that's $968 a month.

Property Management

Tenant ops and owner reporting

An office manager handles move-in paperwork, maintenance routing, and monthly owner reports by hand. 80 hours a month. At $25/hr, that's $2,000. Multi-system build with a 50% complexity adjustment.

No adjustment

Straightforward

One trigger, one or two tools, a clear flow. Something comes in, the system handles it, you find out it happened. That's the whole thing.

Example: form submission fires a CRM entry and a confirmation email.

+25%

More moving pieces

Multiple systems that need to talk to each other. Some conditional logic. Parts of the flow that depend on what's already happened before they run.

Example: lead intake that scores, routes to CRM or archives, then triggers a follow-up sequence.

+50%

Real architecture

Multiple platforms with data going both ways. Complex conditions. Error handling, retry logic, edge cases that take actual design time to get right.

Example: full CRM sync across two platforms with status logic and daily reconciliation.

The math, in the open

Missed opportunities per month, times your average job, times how many you'd normally close. That's the raw leak. Then we cut it in half before pricing anything. The real number is probably higher. We price on the number we can defend.

Where the numbers come from

Your call logs and CRM when they exist. Our own testing when they don't. Industry data as the fallback, always labeled as such. Every number gets a source, and you approve them all before the quote exists.

Fixed scope, fixed price

You see one price per line before anything starts, built from what we counted and nothing else. Doing this yourself typically burns two to four weeks of evenings learning the platform. Agencies quote $1,500 to $10,000 and up for the same work. Our number comes from your actual scope.

Simple payment

Half at signing, half at delivery. Fixed scope means a fixed price, so there's nothing to reconcile after. If we find work mid-project that wasn't counted, we tell you and you decide. Nothing gets added without your say.

How the cost works

Builds under $1,500 are a flat $150/mo. From $1,500 to $4,000 it's 10% of your build price - so the HVAC build above runs $194/mo. Above $4,000 it drops to 8% - the property management build at $5,000 comes out to $400/mo.

Each build you add on stacks its own Care cost on top. The $150 flat rate only applies to your first build.

What's covered

Monitoring and same-day fixes when something breaks. Proactive improvements as we find ways to make the system run cleaner. A live dashboard showing exactly how your workflows are performing. Direct access to ask questions about your systems anytime.

You stop watching it. We don't.

Deposit and delivery

Builds under $1,500 are 50% deposit and 50% at delivery. Builds at $1,500 and above are 25% deposit, with the rest due at delivery. Systems Work follows the same split. Nothing starts until the deposit's cleared and the agreement's signed.

Your quote is your price. If scope grows mid-build, we stop and walk through the options before going further. Nothing gets added to your bill without your say.

Prefer to spread it out?

The delivery balance - not the deposit - can be split across 1 to 6 monthly payments. You pick the term at delivery, sign the payment agreement, and the build hands off right then. First payment runs 30 days after signing.